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A glance at the various facets of Enterprise Content Management will reveal the reason for its transformation from a luxury to a necessity in the present day scenario. It will also shed light on the question as to why more and more firms are engaged in a mission to incorporate ECM into their business.
AIIM defines Enterprise Content Management (ECM) as the strategies, methods and tools used to capture, manage, store, preserve, and deliver content and documents related to organizational processes.
But the actual functioning of ECM goes beyond the concept of storing and organizing of data.
ECM helps in organizing large amounts of data coming into an enterprise. This includes everything from paper bills/receipts to e-forms. The digitization of data enables its safe storage and easy access. Moreover, redundancy of data is reduced which leads to a reduction in storage costs and space, which in turn reduces operational costs. Not to mention the elimination of the hassles of printing and photocopying.
Due to the systematic availability of data, productivity and efficiency increases. Schedules, programs and processes can be automated easily. Service provision and processing of information gets easier and faster, thus increasing customer retention rate. Since data is readily available through local servers, through SaaS (software as a service), or in a cloud, continuity of business is ensured.
In addition to the above, ECM is easy to use, supports multiple applications, is adaptive in nature and can be easily monitored. Consequently ECM is turning out to be a one stop solution for the efficient running of an enterprise. This fact is substantiated by the tremendous increase in its implementation across every industry.
Still looking for a better reason to implement ECM? Allow Suyati Technologies to help you. With our vast experience in implementing ECM solutions, we can help you analyze your ECM requirements and ensure a seamless ECM experience that will add value to your organization.